Hearst Free Library Public Participation Policy

The Hearst Free Library Board welcomes public input at its meetings. Each agenda item (unless specified otherwise) will be open for public input before the Board deliberates on that item. In an effort to assure adequate notice and assist in public participation, the board will post their agenda in the library, and announce the meeting in the Anaconda Leader. The agenda will be posted at least 5 business days before the meeting.

Generally the board meets monthly on the first Monday of the Month at 4pm at the Hearst Free Library. On occasion the board may call a special meeting or need to change the time and date of the monthly meeting. Notice of such changes will be given at least 48 hours before the changes are made.

While it is recommended that anyone wishing to address the Board notify the director at least 48 hours before the meeting so that time may be reserved for such input, it is not absolutely necessary. Everyone wishing to speak must fill out a form to allow for accurate spelling of names and identification of those speaking on the various items for inclusion in the official minutes of the meeting. The form is available on the table at the rear of the meeting room.

Since time is limited, the Board chair reserves the right to set reasonable time limits for public input on each topic. Normally, a person will be limited to five minutes per agenda item. Comments may be given orally or in writing. Written comments should be submitted to the library director at least 24 hours prior to the meeting.

During Board deliberation, the public is asked not to make any comments unless responding to a specific question asked by the Board chair.

Thank you for your interest in the library and the Board, and for your assistance in keeping our meetings orderly.

Approved by the Hearst Free Library Board of Trustees March 3, 2008

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